Administrative Assistant (Remote)

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Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative support to our remote team, executives, and cross-functional departments. This role is perfect for someone who excels in a virtual environment, thrives on organization, and is passionate about supporting a company dedicated to social good. You’ll play a key role in ensuring smooth operations and enabling our team to focus on driving meaningful impact.

Key Responsibilities
• Provide comprehensive administrative support to senior leadership and various departments
• Manage complex calendars, coordinate meetings across time zones, and arrange virtual events
• Handle confidential correspondence, draft and edit professional communications, and prepare reports or presentations
• Coordinate travel arrangements, process expense reports, and manage vendor relationships
• Support HR and People Operations with onboarding, offboarding, document management, and employee record updates
• Maintain organized digital filing systems, track action items, and ensure timely follow-ups
• Assist with internal communications, including company announcements, newsletters, and knowledge base updates
• Manage virtual office supplies, software subscriptions, and remote collaboration tool administration
• Handle special projects and ad-hoc tasks to support company-wide initiatives
• Uphold company policies and contribute to a positive, inclusive remote culture

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Qualifications
• 2–4+ years of experience as an Administrative Assistant, Executive Assistant, or similar role (remote experience strongly preferred)
• Exceptional organizational skills and meticulous attention to detail in a digital environment
• Advanced proficiency in Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office Suite, and remote tools (Slack, Zoom, Asana, Notion, or similar)
• Excellent written and verbal communication skills with a professional tone
• Proven ability to multitask, prioritize, and work independently with minimal supervision
• Discretion with handling sensitive information and a high level of confidentiality
• Passion for social impact, philanthropy, or mission-driven organizations is a strong plus
• Must be authorized to work in the United States (no visa sponsorship available)

What We Offer
• Competitive hourly pay: $35–$45 based on experience
• Fully remote position with flexible scheduling
• Comprehensive benefits including health, dental, and vision insurance, paid time off, parental leave, and professional development support
• Opportunity to contribute to a purpose-driven company making a tangible difference in the world
• Collaborative, supportive team environment with a focus on growth and inclusion

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Company : Submittable Holdings

Salary : Work from home

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