Admin Assistant 3

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Admin Assistant 3

Requisition ID

req35741

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Working Title

Admin Assistant 3

Position Grade

08

Position Summary

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School of Medicine Research (SOMR) provides support and comprehensive training in both clinical and biomedical sciences. SOMR seeks a professional, customer-focused, highly organized multi-tasker to fill the position of Administrative Assistant III.

This front office position requires someone with excellent communication and customer service skills and the ability to represent the department in a friendly, professional manner. This position works closely with office leadership and staff to provide front desk support, which includes assisting students and visitors, and resolving or referring a range of administrative inquiries.

Administrative support will Include: purchasing, P Card transactions, Chrome River reconciliations, specialized record-keeping, support activities, room reservations, event logistics, answering phones & emails, assisting and resolving problems/inquiries of visitors, Banner entries, calendar management, agenda preparation, meeting scheduling, travel arrangements, correspondence, recording & transcribing meeting minutes, document tracking and other assignments related to executive level support. Must have excellent customer service skills and professional demeanor.

See the Position Description for additional information.

Conditions of Employment
• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
• Prior experience in customer service or professional office setting preferred.
• Knowledge of UNM policies, procedures and systems which include Banner, Chrome River, MyReports, LoboMart, PCard, Cascade
• Knowledge of special events planning and catering procedures
• Ability to communicate effectively, both orally and in writing
• Ability to understand and follow specific instructions and procedures
• Exceptional attention to detail and a proven ability to navigate and work with cumbersome data-gathering processes
• Word processing and/or data entry skills
• Records maintenance skills
• Ability to create, compose, and edit written materials
• Ability to create surveys and collect assessment data
• Knowledge of FERPA requirements.
• Ability to ask for clarification or additional information when needed.

Additional Requirements

Campus

Health Sciences Center (HSC) – Albuquerque, NM

Department

SR ASSOC DEANS OFFICE (731A)

Employment Type

Staff

Staff Type

Regular – Full-Time

Term End Date

Status

Non-Exempt

Pay

Hourly: $18.09 – $ 23.27

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

No

For Best Consideration Date

2/13/2026

Eligible for Remote Work

Eligible for Remote Work Statement

This position is eligible for a remote work agreement (RWA), to include Hybrid, In-State, and Out-of-State. For more information about Remote Work Agreements, please refer to UAP 3245, Remote Work, Section 5, Establishing a Remote Work Agreement and Section 6, Out-of-State Employee Responsibilities.
All Regular employees hired for an Out-of-State RWA must agree to an employee status of Term Appointment and subject to regular renewals no longer than yearly, in accordance with UAP 3200, Employee Classification. Renewal of Term Appointments is not guaranteed; the remote work arrangement, operational, and business needs will be considered in determining whether to renew the Term Appointment.

Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please include the following for an application to be considered complete:
• Cover Letter addressing qualifications and interest in the position described
• Current Resume.
• Contact information for 3 Professional references, preferably former supervisors.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

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Company : University of New Mexico

Salary : Full-time